Board meeting etiquette is a set of rules that are not stated and protocols members follow to ensure that meetings are conducted in an rules of the board meeting etiquette effective manner. Following proper etiquette helps boards perform at the level needed to fulfill their duties and fosters collaboration. The following guidelines are essential for effective board meetings:

Be punctual and show respect for the time of others. Prepare yourself by reading the material on the board ahead of time. Except in emergencies avoid distractions like your email or phone and close unnecessary laptop windows. During discussions, refrain from side conversations and interrupting speakers. Listen actively and ask questions when appropriate. If you are unsure if the topic is pertinent to the topic, ask clarification from the speaker or the chairperson of the board.

If you are unable attend a meeting, immediately provide the board with an agenda as well as all reports that are open to discussion prior to the meeting date so that the board can examine the information and prepare for the meeting. This will cut down on time and ensure that the discussion stays focused on the issue in hand.

Respect your fellow board directors even if you do not agree with their viewpoint. Remember that the board’s role is to represent stakeholder and shareholder interests and make decisions that support the company’s success.