Online board meetings are a great method to keep in touch without putting your coworkers or yourself at risk. It also offers more flexibility when scheduling meetings, since attendees don’t need to block out a day or rework their schedule around the time zone of their travel. Board members working overseas to attend meetings despite quarantine or travel restrictions.
As with any meeting, the success of the online board meeting is dependent on the planning and communication. This is why it’s important to establish some guidelines to ensure that everyone is involved and can easily follow along with the discussion. This could include asking remote attendees to turn off their phones on silent or vibrate mode and reminding them not to sit in front of a window that could cause unwelcome reflections on the screen.
Another method to boost engagement is to use video during the meeting instead of relying only on audio. This will allow the participants to be able to see each other and better gauge their body language. This isn’t easy to do via phone or through computers. This will allow the chairperson to know who is speaking and to give them the floor.
It’s also important to have an efficient and secure system for storage of documents as boards are responsible for a lot sensitive information. A dedicated system allows administrators to define permissions and restrict access. It can centralize documents in one place. It can also boost productivity and help facilitate collaboration between meetings by assigning and assigning tasks.
