Virtual Board Rooms are a conferencing platform that permits remote attendees to join meetings with the same ease as local participants. These platforms offer a range of room layouts that are based on the activities that will be held during the meeting. For instance a brainstorming session may require a completely different setup to an advising session on succession candidates.

The best virtual boardrooms have intuitive tools to maximize efficiency. A key feature is a clear agenda, that keeps everyone prepared and focused on what matters most during the meeting. This can be enhanced by the use of software discover this with note-taking functions, such as highlighters and annotations. This way, directors can take notes and highlight from the previous meeting and bring these to the current meeting.

Digital boardrooms ensure that information is stored in a secure system that permits controlled access and distribution. Documents can be protected with passwords to ensure that no one else can access them and prevent sharing. Users can also limit downloading functions to ensure that data is safe. This is a better option than handing out paper documents that could get lost or misplaced. It also ensures that all board of directors’ materials for meetings are always accessible.

A virtual boardroom may also assist in reducing the expense of creating and disseminating board books. These costs can add up to thousands of dollars per year. The digital platform allows for last-minute changes to be made to the board book. These benefits are particularly valuable for multinational corporations that may not be able to bring board members from various countries together in person.