There are papers that receive the designation of important and sensitive since they contain information that could trigger consequences in the event of a security breach for instance, personal information such as health and wellbeing records or economical transactions. The documents used to have to be exchanged physically, which required a variety of key participants – from accountants and executives to lawyers, as well as external and internal staff – to travel to the same location at exactly the same time in order to review them. It was an inefficient, expensive and polluting way to transfer documents that were vulnerable to theft and unauthorized access.

Sharing digital documents is now a part of every day business operations. Remote working and B2B purchasing are becoming more internet-centric. While this is a wonderful convenience, it poses significant risks. Many business owners are unaware of the risks.

Cybercriminals are able to intercept emails and use them for identity theft as well as other malicious actions. It’s also difficult to trace who has viewed or edited documents sent via email.

A secure document exchange portal is a simple method of sharing customer files, while keeping tabs on who has used and modified them. These tools are designed to comply with various data protection laws and provide a thorough audit trail, which makes it simple to trace any problems back to their source. Furthermore, they aid companies avoid penalties resulting from data breaches – which can severely damage their reputation and profitability.

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