In a time where data security breaches are a constant source of concern, many companies use virtual data rooms to store sensitive information. The purpose is to share confidential business documents with stakeholders such as lawyers, investors and other professionals while making sure that security measures are put in place that protect against uninvited access to the documents or downloading and malicious external attack. The issue is that these tools are a lot more complicated to handle than the simple file sharing tools offered by email, Google Drive, or Dropbox and require the highest level of security that is able to meet the risk of information falling into the wrong hands.

When selecting a data storage facility for sensitive data, a company should focus on the degree of security offered in terms of permissions settings watermarking, auditing capabilities, and other features that help prevent sensitive information leaks and other risks. It should also consider the history and experience of the provider in developing secure online document management solutions that protect sensitive information.

Another feature you should look for in a virtual data room is the ability this article to effortlessly delete documents that contain confidential information. It is not uncommon that documents for business to contain sensitive or confidential data. However, removing this information manually from each document can be laborious and increase the risk that proprietary or sensitive information is not accessed. A reliable data room also allows you to export documents from a virtual dataroom, without losing encryption security.